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Module 02 · Domuspace

Available

Every lead with its score and its next step

A score for every lead and follow-up tasks that create themselves.

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Domuspace real estate CRM lead board, with the pipeline stages and each lead’s score: cool, warm or hot
Each card shows the lead’s stage and score, so you know whom to call first. App screenshot with sample data.
A lead’s record on a phone with its “Hot” score and the breakdown of how it is calculated: recent activity, response, stage, budget and source
The score is no black box: every contact shows what pushes it up and what pulls it down. Sample data.

Real estate CRM and lead management

02
Available

Every lead with its score and its next step

The contact record is on every plan and has no limit. From Basic, every lead enters an eight-stage funnel with a score from 0 to 100 that explains how it is calculated, and every change of stage or band creates the next task for the person in charge. Leads from portals arrive automatically from your inboxes.

  • A score in four bands: cold, cool, warm and hot
  • Follow-up tasks created when the stage or band changes
  • Each agent sees their own; you grant permission to view or edit everything
Mari K.Tallinn · buying 92 Andres T.Tartu · selling 61 ⚑ Task created automatically Moves to Warm · call tomorrow

What it includes

  • A record with the client’s interest — type, bedrooms, bathrooms, garage, pool, garden, views, area, budget and commission — plus their calls and emails with the outcome.
  • “Call” from the record, by phone or by opening your WhatsApp, with a warning if it is outside working hours in the client’s country.
  • An eight-stage funnel, from “Incoming leads” to “Won”. An answered call or a scheduled viewing moves the card automatically, and winning saves the commission and the price.
  • A score from 0 to 100 based on recent activity, time since the last activity, whether they respond, the stage, the budget and the source. Every contact shows “How it’s calculated”.
  • Up to 10 mailboxes for portals and forms: every incoming email becomes a contact, with a fixed owner or for the whole team.
  • If a lead with no owner is not attended to, management gets an alert after 10 minutes, and after 15 it can be assigned automatically by balanced distribution (optional).
  • Import CSV, XLSX or XLS files of up to 5,000 rows, with column mapping; duplicate emails are skipped. Export to CSV.
  • A 14-day recycle bin to recover what gets deleted.
  • From Professional: email campaigns to contacts with consent, with your domain verified — 5,000 a month, 25,000 on Extra — and opportunity analytics.

How it works day to day

  1. The portal email arrives in your leads inbox and comes in as “Incoming lead”.
  2. The agent calls from the record and logs the outcome; if they answer, the card moves automatically to “First contact”.
  3. They note the budget and area, and schedule the viewing with a warning if it overlaps with another.
  4. After sending the proposal, the follow-up task appears on their calendar on the working day they have configured.

The WhatsApp button on the record opens the agent’s own WhatsApp: that conversation is not saved in Domuspace.

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Frequently asked questions

Questions about Every lead with its score and its next step

Is there a limit on contacts?

No, on any plan. Each import accepts up to 10 MB and 5,000 rows.

Can I bring my database from Excel?

Yes, from Basic: CSV, XLSX or XLS, mapping the columns. Duplicate emails are skipped.

Does every agent see all contacts?

No. They see their own, the shared ones and those flagged for the whole team. You grant permission to view or edit all of them.

How is the score calculated?

From recent sales activity, time since the last activity, whether they respond, the stage, the budget and the source, in four bands from cold to hot. Every contact shows its calculation.

Can I send email campaigns?

From Professional: 5,000 emails a month, and 25,000 on Extra. Only to contacts who gave their consent, with your domain verified.