Real estate software in Estonia

Real estate software in Estonia: what works today

• The cadastral map on the official plots of all of Estonia, including Tallinn and Tartu, with their katastritunnus, their geometry, their official value and their registered buildings, from the Basic plan.
• Contracts with e-signature, from the Professional plan: in person on the phone screen and, remotely, with eID through eID Easy (switched on by Domuspace for your company, with a template in Estonian) or with a code by email for templates in other languages.
• Contacts and leads with a score from 0 to 100, and leads that come in automatically through the lead mailboxes you publish on your portals.
• Prospecting routes and check-in on the map, team and permissions, property dossiers and exclusives and collaboration.
• Estonian, Russian, English and Spanish on every plan, including Free.

The official data an Estonian maakler uses, and which of it Domuspace brings

In Estonia almost everything is online, but spread across several registers. The Maa- ja Ruumiamet Geoportal holds the cadastre: the boundaries of each plot and its katastritunnus. The kinnistusraamat, the land register, is where ownership is registered, including that of each apartment. The ehitisregister, the building register, keeps the data on buildings. And the Maa- ja Ruumiamet transaction statistics give figures by county, municipality and period, with value and area only when there are at least five transactions.

Three details worth getting straight. The katastritunnus has three parts separated by colons, and its first three digits are the code of the administrative unit, under the regulation on forming cadastral units. The kinnistusraamat has four sections — composition of the property, owner, encumbrances and restrictions, and mortgages; anyone may consult it, but electronic queries are charged, at up to €3 per query, under the Kinnistusraamatuseadus (Land Register Act). And the Maa- ja Ruumiamet was created on 1 January 2025 from the former Maa-amet, so many guides still use the old name.

Domuspace brings the cadastral part into your working map, so that the plot, the owner (when you find out and note it down) and the whole commercial history are in the same place. The land register remains the legal source, and we treat it as such. If you come from the world of the portals, the cadastre for estate agents explains why the map changes the way you prospect.

Signing the way Estonia signs

Here nobody understands why a contract should require a meeting. The maaklerleping, the Estonian brokerage agreement defined in § 658 of the Võlaõigusseadus (the Law of Obligations Act), is prepared from your template in Estonian (none comes as standard) with the details already filled in and signed on the spot: in person, on the agent’s phone screen, or remotely with eID through eID Easy, without the client creating any Domuspace account. eID signing is switched on by Domuspace for your company and comes with a quota of 30 signatures a month on the Professional plan and 70 on Extra. More detail in e-signatures in real estate contracts.

Estonian and Russian on the same data

The same agency serves clients in Estonian, Russian and English, often in the same week. In Domuspace each employee works in their own language on the same data, and each dossier goes out in the client’s language: no duplicate records and no second database for Russian-speaking clients.

Works alongside your CRM and kv.ee or city24

If you already use a portfolio CRM or publish on kv.ee or city24, none of that changes: Domuspace doesn’t publish listings. Your portfolio comes in from your CRM through an XML link that updates every day and recognises Estonian fields, and what Domuspace adds is everything else: the territory, leads, signatures, fieldwork and the team. Why we’re not another CRM: real estate CRM versus vertical software.

Working areas in Estonia

The catalogue an agency uses to declare where it works includes Tallinn neighbourhood by neighbourhood, the surrounding municipalities (Viimsi, Rae and Harku), Tartu by district, Pärnu and Narva. The cadastral map covers the whole country, outside those areas too.

Everything in one app, in the office and on the street

Everything above is in the same app and with the same data: the agent marks the plot, saves the contact, prepares the exclusive mandate and signs it without leaving the app. It works on the computer and on the phone, where people clock in, sign and receive alerts; native apps for Android and iOS are on the way.

Start without paying

The Free plan is permanent, for one user and with no card; the cadastral map starts on the Basic plan. The plans and their limits are in pricing, and an agency’s day-to-day in real estate agency software. Support is in Estonian, Russian, English and Spanish: book a demo whenever you like.