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Module 13 · Domuspace

Available

The company’s documents, organised in folders

Owners, employment, commercial, internal and marketing, with per-person permissions.

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Document management in Domuspace: the company archive by folders, with one worker’s employment folder open and its documents
Each worker has an employment folder, and each folder has its own access permission. App screenshot with sample data.
A worker’s employment folder on a phone, with its documents and buttons to view or download them
The same folder, on a phone. Sample data.

Document management for real estate agencies

13
Available

The company’s documents, organised in folders

What is signed in the app files itself automatically: contracts with owners under “Owners” and agency-to-agency collaborations under “Commercial”. The rest of the documents are uploaded as PDFs to their folder, and each worker only sees what you give them permission to see. From the Professional plan; the employment file with acknowledgement, from Basic.

  • Owner, HR, corporate, internal and marketing folders
  • An employment folder per worker, with acknowledgement of receipt
  • What is signed in the app files itself automatically
OwnersHRCorporate Receipt confirmed

What it includes

  • “Owners”: the list of contracts generated and signed in the app.
  • “Employment”: a folder per worker with their file, “Acknowledgement required”, “Legal hold” and “Retain until”.
  • “Commercial”: a folder per property with the collaboration contracts, which are added automatically for both agencies, and the PDFs you upload.
  • “Internal”, “Marketing” and “Other” for the rest of the company’s PDFs.
  • Only the administrator uploads documents: PDFs of up to 15 MB, validated and scanned for viruses.
  • Permissions per worker and per folder, and individual documents that you share with whoever you choose.

How it works day to day

  1. The administrator uploads the internal protocol to “Internal” and shares it with the sales agents.
  2. They upload an agent’s payslip to their file with “Acknowledgement required”.
  3. The agent sees it in their employment folder and acknowledges receipt.
  4. Contracts signed in the app appear automatically in their folder.

There is no bulk import or search: older documents are uploaded one at a time, as PDFs.

Contract generation and electronic signature live in Contracts & e-signature.

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Frequently asked questions

Questions about The company’s documents, organised in folders

How is this different from Contracts?

Contracts generates and signs. Here the company’s documents are stored and distributed.

Can I upload the contracts I already have?

Yes, in PDF and one at a time, in “Commercial”, “Internal”, “Marketing” or “Other”. There is no bulk import, and they cannot be placed in “Owners”.

Does everyone see every folder?

No. Each folder has its own per-worker permission, and each worker only sees their own employment folder.

Which plan is it in?

In Professional and Extra. The employment file, from Basic.